SEMI-FINALIST SUPPLEMENTAL MATERIALS SUBMISSION INSTRUCTIONS

• GRAMMY Signature Schools recipients receive:
• Up to $10,000 for their music department budget. 
• Exceptional local and national public relations opportunities for receiving media attention for school and music program.
• The prestigious GRAMMY Signature Schools Award

Please read and follow the instructions carefully.  Failure to do so may cause your submission to be disqualified.

PLEASE PREPARE THE FOLLOWING

Recorded Performance Samples:

Prepare for submission four copies of an audio compact disc (CD) that best represents your program and adheres to the following guidelines: 

• Minimum time for each excerpt is 1 minute 15 seconds; maximum combined time for excerpts in categories one through four is 5 minutes per category.
• Maximum combined time for category five is 2 minutes 30 seconds.

Create the recorded excerpts in the following order:

• Category 1 – Choral Program
• Category 2 – String Program (String Orchestra, Full Orchestra, etc.)  
• Category 3 – Wind/Percussion Program
• Category 4 – Additional performance material of ensembles NOT represented above (e.g. Jazz Band, Rock Ensembles, etc.) 
• Category 5 – Guitar Ensembles and/or Piano Ensembles if you have them

Performances:

• Submit performance excerpts of one or multiple selections or excerpts that are within the total allotted time per category. DO NOT exceed the category maximums, even if you choose to not submit in one or more categories.
• Record and identify each excerpt as a separate track on the CD (keeping the category time minimums and maximums in mind). 
• Submit live recorded performances or rehearsals that are not overdubbed nor created in a recording studio.
• Include only the best ensembles in each category (no beginning level groups). 
• Test each copy of the CD in at least one other CD player to ensure it will play properly. 
• Do not submit tracks with guest artists or ensembles with individuals not enrolled in your school. 
• Do not submit DVDs or videotapes.

Include only the following labeling information on your audio CD copies:

• Your SEMI-FINALIST code written or printed on the CD and CD packaging. Your Semi-Finalist code is located at www.GRAMMYintheSchools.com
• Track number, ensemble, title, composer/arranger and length of each excerpt on CD  
packaging.  Please also upload your CD track listing as a Word Document in the following format: 1, Billie’s Bounce, Jazz Choir, 1:40sec.  See instructions under “Repertoire List” below for the link to upload this list.
• DO NOT put the school name, mascot or any other identifying information on either the CD or CD packaging.
• Remember to submit FOUR copies of the audio CD

Repertoire List:

• Provide a listing by ensemble of musical selections performed from January 2012 to present. Include title, movement(s), composer, arranger, grade level (if available) and performing ensemble.  This is to be a sampling (up to 8 titles per ensemble). Include no more than 8 ensembles.
• Include your SEMI-FINALIST code on the list. DO NOT put the school name, mascot or any other identifying information on the list.
• Upload your Repertoire list by clicking here in Word, PDF or plain text format.  As mentioned above, this is the same link you’ll use to upload your CD track listing in Word format.

Please submit ONLY the materials listed to the GRAMMY Foundation in a 12"x 16" or smaller envelope. Note: DO NOT use padded mailers other than the bubble type mailers.

GRAMMY Signature Schools Supplemental Materials must be RECEIVED by December 14

Please send in 12" x 16" (maximum size) envelope to:

The GRAMMY Foundation
Attn: GRAMMY Signature Schools
3030 Olympic Boulevard  
Santa Monica, CA 90404

Note: Materials cannot be returned.

SEMI-FINALIST SUPPLEMENTAL MATERIALS SUBMISSION INSTRUCTIONS

GRAMMY Signature Schools Enterprise Award recipients receive:

• $5,000 or more for the music department budget.
• Exceptional local and national public relations opportunities for receiving media attention for school and music program.
• The prestigious GRAMMY Signature Schools Enterprise Award

Please read and follow the instructions carefully. Failure to do so may cause your submission to be disqualified.

Recorded Performance Samples:

Prepare for submission four copies of an audio compact disc (CD) of you best vocal or instrumental ensemble (no soloists) that adheres to the following guidelines:

• Select only ONE ensemble. This should be your best ensemble (instrumental or vocal).
• Record one or more compositions or excerpts. The minimum length of each individual composition or excerpt is 1:15 and the maximum length for all excerpts is five minutes.
• Record and identify each excerpt as a separate track on the CD (keeping time minimums and maximum in mind).
• Submit live recorded performances and/or rehearsals that are not overdubbed nor created in a recording studio.
• Recording(s) may be of a performance OR a rehearsal and can be done with any type of handheld recorder or cell phone.
• Test each copy of the CD in at least one other CD player to ensure it will play properly.
• Do not submit tracks with guest artists or ensembles with individuals not enrolled in your school as a senior high student.
• Recordings from January 2012 to present are eligible.

Include only the following on your audio CD copies:

• Your provided Semi-Finalist Code written or printed on the CD and CD packaging.
• If you've lost your code: notify us immediately at areyounext@grammyintheschools.com and the semi-finalist code will be emailed to you.
• Include track number, ensemble, title, composer/arranger and length of each excerpt on the CD packaging.
• DO NOT put the school name, mascot or any other identifying information on either the CD or CD packaging.

Remember, submit FOUR copies of the audio CD

Repertoire List

• Provide a listing (unstapled by ensemble), of a minimum of 3 and a maximum of 12 musical selections performed from January 2012 to present. Include title, movement(s), composer, arranger, grade level (if available) and performing ensemble.

Additional Information – Provide a listing of the following:

• Performance ensembles at your public high school
• Non-performance classes taught at your public high school

Please submit ONLY the materials listed to the GRAMMY Foundation in a 12"x 16" or smaller envelope.

GRAMMY Signature Schools Enterprise Award Supplemental Materials must be RECEIVED by January 19

Note: If you are a GRAMMY Signature Schools Semi-Finalist you do NOT need to resubmit your Supplemental Materials.

Please send in 12" x 16" (maximum size) envelope to:

The GRAMMY Foundation
Attn: GRAMMY Signature Schools
3030 Olympic Boulevard
Santa Monica, CA 90404

Note: Materials cannot be returned.

GRAMMY Signature Schools

• Excellent performance ensembles.
• High quality instruction in multiple musical genres is offered.
• High quality instruction is available to all students in non-performance music courses (e.g. music history, theory, electronic music, etc.)
• A variety of avenues to provide music education to a larger segment of the student body is offered (e.g. General Music and/or other courses for students not already part of performance ensembles).

GRAMMY Signature Schools “Gold”

• All of the above criteria.
• Quality string, wind/percussion, and choral performance ensembles.

National GRAMMY Signature School

• All of the above criteria.
• The best music program of the Gold schools.

GRAMMY Signature Schools “Enterprise Award”

• Need: The school music department must demonstrate financial need.
• Goal and Objectives: A school may apply for the Enterprise Award each year and receive it for two consecutive years. Part of the goal should include how the funds will improve the quality of the school music program to a level where it can compete yearly for GRAMMY Signature Schools status.
• Creative Strategies: The successful applicant will provide a creative and/or innovative strategy that will resolve a department wide need or challenge and, a description of how a one-time infusion of cash can provide such a resolution. Included in this strategy should be an explanation detailing how this program enhancement will achieve the stated goal.
• Program Expansion: A plan that includes making the department course offerings available to a wider portion of the student community is a benefit, but not to the detriment of improving the quality of the existing program.
• Quality Performing Groups: Demonstrated excellence in at least one performance ensemble (traditional or non-traditional is a benefit).
• Program Support: The school music program should have a support mechanism (e.g., parents, administrators, district, community, etc.) that will assist in successfully implementing the strategies outlined in the essay portion of the application. If a sufficient support mechanism does not exist, include a strategies for developing one.
• IMPORTANT NOTE: Take no more that 10% of the essay to identify the challenge/need. The remaining 90+% should be dedicated to your proposed solution(s).

Neighborhood (Traditional) High Schools:

GRAMMY Signature Schools – After receiving Signature School award for five consecutive years (in any combination of categories) the school must wait one year to become eligible to apply again.

GRAMMY Signature Schools Gold – After receiving the Gold Award for two consecutive years the school must wait one year to become eligible to apply again.

National GRAMMY Signature School – After receiving the National Award the schools must wait three years to become eligible to apply again.

GRAMMY Signature Schools Enterprise Award – After receiving this award for two consecutive years the school must wait one year to become eligible to apply for the Enterprise Award.  The school remains eligible for the GRAMMY Signature Schools award.

Magnet High Schools and Performing Arts High Schools:

GRAMMY Signature Schools and Enterprise Award – After receiving Signature School award or Enterprise Award for two consecutive years (in any combination of categories) the school must wait one year to become eligible to apply again.

GRAMMY Signature Schools Gold – After receiving the Gold Award the school must wait one year to become eligible to apply again (in any category).

National GRAMMY Signature School – After receiving the National Award the schools must wait three years to become eligible to apply again (in any category).